Parents/Carers and Volunteers Code of Conduct

This Code of Conduct has been compiled with reference to the Gloucester Rowing Club Constitution, Sport England’s Clubmark guidance, the Child Protection in Sport Unit templates and British Rowing’s Guidance WG 1.4

Parents/Carers

  • Respect that the club is run by volunteers who give up their time so that others can enjoy participation in the sport.
  • Be aware of the club rules, policies and codes of conduct and encourage your child to abide by them.
  • Encourage and support your child to achieve their goals without exerting undue pressure on them to perform, participate or compete.
  • Refrain from forcing your child to train or compete if they are injured or ill.
  • Discourage your child from using the club premises as somewhere to go outside of their normal session times.
  • Refrain from approaching coaches to act as a responsible adult to look after your child outside of agreed session times.
  • Be responsible for ensuring that your child arrives for training at the times agreed by the session lead coach (usually no more than 15 minutes before the start of the session) and inform the coach as soon as possible if there is a problem getting to the club in time, or your child is unable to attend. Your child’s attendance will have an impact on the session plan and the equipment needed for that session.
  • Be responsible for knowing where your child will be and who will be responsible for them whilst they are participating in rowing at the club.
  • Be responsible for collecting your child promptly at the end of the agreed session time from the club premises.
  • Notify the lead coach as soon as possible if arrangements for picking up have to change, and agree with the lead coach what those new arrangements will be and who will be responsible for your child. Once the agreed session time has finished the club will not be held responsible for your child if they leave the club premises.
  • Be responsible for your child at a club event when they are not taking part in an agreed activity on behalf of the club.
  • Return any requested information and consent forms to the club and/or lead coach.
  • Inform the club and/or lead coach of any physical or mental condition that will affect your child’s ability to participate in the sport.
  • Be responsible for maintaining all contact and medical details up-to-date.
  • Ensure that your child is carrying any medication that they need whilst at the club or away at an event.
  • Ensure that your child’s nutritional needs are met to participate in the sport and that they have enough provisions and suitable clothing for the weather conditions.
  • Keep the race fee account in credit, with sufficient funds to pay for agreed future competitions.
  • Report any concerns that you have about your child’s welfare or that of another junior participant to either the lead coach, Junior Coordinator or Club Welfare Officer.
  • Communicate any issues that you have about your child’s participation in a courteous and respectful manner to the lead coach or Junior Coordinator and work with those club members towards achieving a resolution.
  • Giving permission for your child to enter a competition will be taken as confirmation of the child’s availability to enter that competition, except in the event of illness, injury or unforeseen family circumstances.
  • Be responsible for ensuring that your child can get to a competition venue, or agree alternative arrangements with the lead coach in advance.
  • Ensure that your child arrives at a competition venue at least 90 minutes before their first race time if travelling separately, or in good time at the designated meeting place if your child is travelling as part of a group.
  • Inform the coach as soon as practically possible if your child can no longer attend a competition, as this may have implications on the racing schedule and the ability of others to compete.
  • Refrain from withdrawing your child from a race at a competition without prior discussion and agreement with the coach.
  • Encourage your child to abide by competition rules, behave in a sportsmanlike way and accept official judgements.
  • Positively support your child’s participation in the sport regardless of the results and encourage them to value their own achievements and learn from the experience.

Volunteers

  • Consider the well-being and safety of athletes as a priority.
  • Carry a mobile phone or other device that allows you to be contacted, or for you to contact the emergency services.
  • Familiarise yourself with the basic navigation rules of the canal.
  • Familiarise yourself with the club’s capsize procedure.
  • Follow the directions of club officials and/or coaches.
  • Promote positive aspects of the sport, such as sportsmanship.
  • Lead by example of good standards of behaviour, be positive, approachable and treat participants equally to ensure they feel valued.
  • Encourage participants to accept responsibility for their own behaviour and performance and never exert undue pressure on participants to perform.
  • Develop an appropriate working relationship with participants based on mutual trust and respect and refrain from actions intended to punish or humiliate participants.
  • Report accidents and injuries to club officials and/or coaches and only administer basic first aid if instructed to. In an emergency call for professional medical assistance.
  • Report any inappropriate participant behaviour that threatens, discriminates, devalues or is abusive to others to the club officials and/or coaches.
  • Report any safety issues or damage to equipment, however derived, to club officials and/or coaches.
  • Refrain from one to one contact with junior participants in situations where you are out of sight of other members.
  • Respect the privacy of junior participants within the changing facilities.
  • Ask for consent from a junior participant before assisting or performing tasks for them that involve physical contact and ideally ensure that there are other people around, except where the situation is an emergency and requires immediate action.
  • Refrain from offering lifts to junior participants unless parental/carer consent has been given.
  • Refrain from instigating direct contact via social media, or communicating directly with a junior participant without their parent’s knowledge.
  • Refrain from accepting friend requests via social media from a junior participant.
  • Refrain from carrying or consuming alcohol to excess and/or illegal substances whilst before or whilst during performing tasks on behalf of the club.